This is where you make your meeting selections: ( see image below ) Enter addresses of required recipients in the TO field of email, then click the red New Meeting Poll icon located on the far right of ribbon ( make sure the Message tab is open).Open Outlook and create a new email message ( not a new meeting or appointment).Note: Installation of FindTime is NOT required for recipients to vote on meeting times, See How scheduling works in the FindTime Knowledge Base for complete details on creating meeting polls with FindTime. This is an outline of steps to create a meeting poll.